Privacy Policy — Firm Staffing Solutions

Last updated: July 2026

Firm Staffing Solutions Inc. ("Firm Staffing", "we", "us") is committed to protecting the personal information of job seekers, client contacts, and website visitors. This policy explains what we collect, why we collect it, and how we handle it, in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation in Ontario and British Columbia.

Information we collect

Job seekers: name, contact details, address, work eligibility, resume contents, certifications (such as WHMIS), availability, and position preferences submitted through our registration form or by email.
Employer contacts: name, company, contact details, and staffing requirements submitted through our request forms.
General enquiries: the information you choose to include in a message to us.

How we use your information

To match job seekers with suitable employment opportunities and complete placement paperwork.
To respond to staffing requests and provide quotes to employers.
To meet our obligations as a licensed employment agency, including payroll, insurance, and provincial compliance requirements.

We do not sell personal information, and we do not share candidate information with an employer until it is required as part of an active placement discussion.

The resume builder

Our resume builder runs entirely in your browser. The information you type is saved to your own device (browser local storage) so you can return to it later. Nothing you enter in the resume builder is transmitted to us unless you separately choose to submit your resume through the registration form.

Retention and safeguards

We retain candidate and client records only as long as needed for placement activity and legal record-keeping obligations, and we restrict access to personnel who need it to perform their duties. When information is no longer required, it is securely destroyed.

Your rights

You may request access to the personal information we hold about you, ask us to correct it, or withdraw your consent to its use (subject to legal and contractual restrictions). To do so, contact our office at info@firmstaffing.ca or (905) 917-1900.

Contact

Questions about this policy can be directed to:

Firm Staffing Solutions Inc.
10 Gillingham Drive, Suite 303, Brampton, ON L6X 5N6
(905) 917-1900 · info@firmstaffing.ca